Top party planners in Birmingham

Birmingham Party Planners for Children’s Celebrations, Luxury Events and Corporate Functions

Birmingham has a substantial and varied events market, supporting children’s birthday parties, milestone celebrations, cultural events, product launches, corporate functions, awards evenings and large private gatherings.

The city’s combination of central venues, hotels, restaurants, conference facilities and specialist suppliers gives hosts access to services ranging from a single entertainer or decorative installation to complete planning and on-site event management.

The appropriate party planner depends on the type of celebration, the number of guests, the venue and how much responsibility the host wants to retain.

A parent organising a children’s birthday may primarily require entertainers, games, face painting, music and a themed setup.

Someone arranging an anniversary or milestone birthday may need assistance with venue sourcing, décor, catering, entertainment, photography and guest management.

A company planning an awards evening, product launch or Christmas party may require a more structured service involving branding, technical production, health and safety, delegate registration, supplier contracts and detailed event schedules.

Some companies in this guide operate principally as full-service planners.

They can develop the concept, recommend suppliers, manage the budget and coordinate the event from initial planning through to completion.

Others specialise in particular parts of the experience, including children’s entertainment, cultural décor, photo installations, catering, arcade equipment, corporate production or venue styling.

The host should therefore establish exactly what the quoted service includes.

“Party planning” can refer to strategic event management, styling and decoration, entertainment booking, equipment hire or a combination of these services.

A décor package may include delivery and installation but leave the host responsible for the venue, caterer, entertainment and running order.

A complete planning package may include supplier sourcing, budget management, guest coordination, setup, on-the-day management and removal after the event.

The venue should normally be confirmed before extensive décor or entertainment is booked.

Planners need accurate information concerning room dimensions, access times, loading restrictions, electricity, ceiling height, sound limits, permitted suppliers and the time by which equipment must be removed.

A visually ambitious concept may not be practical if the venue does not permit wall fixings, open flames, confetti, smoke effects or late-night loading.

The planner can help adapt the design before deposits are paid.

Guest numbers also influence almost every part of the celebration.

They affect venue capacity, furniture, catering, staffing, toilets, security and the amount of time needed for setup and service.

Hosts should avoid confirming a package based on an initial estimate without understanding how the price will change if attendance increases.

Children’s parties require particular attention to age, participation and supervision.

Entertainment appropriate for a group of four-year-olds may not suit older children.

The planner should understand whether the host wants a structured programme, free play or a combination of both.

The number and age of children can also determine how many entertainers, face painters or activity stations are needed.

Parents remain responsible for appropriate supervision unless the contract explicitly provides a staffed childcare service.

Character visits, mascots and themed performers should be discussed carefully so that the format suits the child rather than overwhelming them.

Some children enjoy being placed at the centre of the entertainment, while others prefer to participate alongside their friends without being singled out.

A good entertainer should be able to read the room and adjust the pace or structure when children respond differently from expected.

Luxury and cultural celebrations can involve a much more extensive production process.

The planner may create mood boards, floor plans, stage concepts, floral schemes, table settings and entrance installations.

South Asian celebrations can include several events with different traditions, guest numbers and visual identities.

The client should explain which cultural elements are essential and which parts of the design can be interpreted more freely.

Where several families or decision-makers are involved, one person should normally be appointed to approve the final brief and authorise changes.

Interactive entertainment has become an important part of modern parties.

Photo booths, 360 video installations, arcade games, live mosaic walls and digital guest experiences can encourage participation and provide content that guests can retain after the event.

These services may require sufficient floor space, power, internet access and an operator.

The planner should confirm whether delivery, setup, staffing, digital galleries, printing and removal are included.

Food and beverage arrangements can range from a traditional caterer to live cooking stations, dessert bars, mobile bars and themed concessions.

The venue may restrict external catering or require proof of insurance and food-hygiene compliance.

The host should also provide clear information concerning allergies, dietary requirements and whether separate children’s portions are needed.

Corporate parties require additional planning around the organisation’s purpose and brand.

An employee celebration, client reception and product launch may all use entertainment and décor, but the desired outcomes are different.

The planner should understand whether the priority is staff engagement, networking, publicity, fundraising, recognition or presenting a new product.

Corporate organisers may also require formal purchase orders, detailed budgets, risk assessments, insurance documents and approval from several internal stakeholders.

A clear brief can reduce the risk of late changes and duplicated costs.

The seven companies in this guide represent different parts of Birmingham’s party-planning and event-production market.

Fairytale Parties specialises in children’s celebrations, seasonal events, entertainment and themed family experiences.

Dream Moments Event Design creates luxury visual concepts and culturally significant celebrations, including substantial South Asian events.

Midlands Premier Events provides interactive equipment, arcade games, photo booths, chocolate fountains, igloos and professional on-site operators.

Sugarnfame combines interactive event technology, catering, themed food stations and broader coordination for private celebrations.

Birmingham Party Hire provides party management, furniture, equipment and planning for birthdays, weddings, children’s events and corporate functions.

ASA Events Management & Consultancy Specialists delivers complete private, wedding and corporate planning from a central Birmingham office.

Blackberry Events specialises in professionally produced conferences, awards ceremonies, exhibitions, launches, roadshows and corporate celebrations.

No event planner can responsibly guarantee that every supplier, guest or external circumstance will proceed exactly as expected.

A strong planner should nevertheless maintain a detailed schedule, confirm supplier responsibilities and prepare reasonable contingency arrangements for foreseeable problems.

How we selected the party planners

The companies were considered according to their Birmingham presence, published services, event specialisms, planning capability and ability to support different types of celebration.

The selection includes companies providing:

• Children’s birthday parties
• Character and mascot entertainment
• Face painting and party games
• Discos and structured entertainment
• Themed décor
• Luxury event styling
• South Asian and cultural celebrations
• Milestone birthday parties
• Anniversaries and family celebrations
• Catering and dessert stations
• Mobile bars
• Photo booths and 360 video installations
• Social-media mosaic walls
• Arcade games and interactive entertainment
• Igloos and outdoor party installations
• Furniture and equipment hire
• Venue sourcing and styling
• Complete private-event coordination
• Corporate parties
• Awards dinners and ceremonies
• Product launches
• Conferences and exhibitions
• Roadshows and branded events
• On-site event management

The companies are not presented as interchangeable.

Some are particularly suitable for parents wanting entertainers and a themed children’s package.

Others are better equipped for luxury private celebrations, cultural events, corporate functions or technically complex productions involving several suppliers.

How much do party planners in Birmingham charge?

Party planners in Birmingham typically charge from £300 to £500 for smaller parties, while full-service planning for larger events or corporate gatherings can range from £1,000 to £4,000 or more.

The final cost depends on the level of planning, guest numbers, venue, duration, décor, entertainment and the number of suppliers involved.

A relatively simple children’s party may involve an entertainer, music, games and face painting.

A luxury birthday or cultural celebration may require venue styling, bespoke structures, flowers, furniture, catering, lighting, entertainment and a team working throughout the event.

Corporate planning can involve project management, technical production, branding, delegate services, security and post-event reporting.

Hosts should request a written quotation that separates the planner’s own fee from externally supplied products and services.

The quotation should explain whether it includes:

• Planning and consultation
• Venue research
• Design and mood boards
• Supplier sourcing
• Budget management
• Décor and styling
• Delivery and installation
• Entertainment
• Catering
• Furniture and equipment
• Event staff
• On-the-day coordination
• Removal and collection
• Travel
• VAT
• Venue or supplier deposits
• Overtime or late-night charges

A lower starting price does not necessarily represent a lower final cost if the host must source most other services independently.

A larger planning fee may include supplier management and on-site coordination that would otherwise require substantial time from the client.

Fairytale Parties

Phone: +44 7804 699541

Business hours:

• Monday to Sunday: Open 24 hours

Website

Fairytale Parties is a specialist event service focusing on themed children's birthday parties and seasonal events. The agency provides flexible packages alongside a wide selection of additions, including mobile discos, party games, professional face painting, and character mascots. By partnering with the all-in-one venue at Father's Barn, they offer complete themed setups with bouncy castles and structured entertainment.

Pros

• Specialise in children's parties and themed family events
• Flexible packages starting from £100 for home-based parties
• Wide range of additions including face painting, discos, and mascots
• Fully themed, pre-configured setups available through venue partnerships

“Just wow! The girls are amazing, I wanted a less structured party and the girls did such a good job at reading the room! They captured the kids and had them all up and dancing or let them play if they wanted! My daughter is quite shy and I’ve been to other parties where the entertainment focus too much on the birthday kid. The girls totally got that! So many guests commented on how amazing they were too! Worth every single penny as they worked so hard. The face painter is also so talented! It’s always a risk booking entertainers but I can honestly say they were perfect! Will be booking again next year as the party was so stress free and the girls just took over! They also get the adults up which is great! Thank you so much!”

• Sarah Jones, Google review

“We attended a children’s Christmas party and it was absolutely brilliant from start to finish. The atmosphere was festive and welcoming, with lots of fun activities to keep the kids entertained throughout. The organisation was excellent, everything ran smoothly, and the children were engaged and smiling the whole time. Father Christmas was a lovely touch and made the experience extra special. Overall, it was a fantastic event and a really memorable Christmas treat for the kids. Highly recommended”

• Aaron Bradley, Google review

Dream Moments Event Design

Phone: +44 121 753 2600

Business hours:

• Monday to Friday: 10 am to 6 pm
• Saturday to Sunday: Closed

Website

Dream Moments Event Design has produced high-concept events and luxury celebrations for over 15 years. The agency maintains a showroom in central Birmingham where hosts can view mood boards, decorative themes, and conceptual layouts. The team is particularly recognized for organizing grand cultural and South Asian events, blending traditional customs with modern luxury design.

Pros

• More than 15 years of experience in luxury event production
• Showroom in central Birmingham showcasing themes and props
• Close client collaboration using bespoke mood boards and timelines
• Specialise in grand cultural and South Asian events

“Beautiful high quality service and decor! Raj brought my whole vision for the day to life, even on short notice! I’m so happy with the set up created and would definitely recommend their reliable selves, the communication was top tier too which was especially helpful when planning last min changes. Attention to detail was amazing too!”

• Nuryia Ahmed, Google review

“We recently worked with Dream Moments for my brother’s birthday party in Mayfair, and it was truly a Mayfair shut-down moment. He wanted a full jungle theme, and Raj, Amir, and Hanif implemented it flawlessly from start to finish, complete with incredible décor and thoughtful quotes that made the event unforgettable...”

• Penny Virdee, Google review

Midlands Premier Events

Phone: +44 771 280 6206

Business hours:

• Contact for more info

Website

Midlands Premier Events has operated in the West Midlands since 2010, delivering corporate functions and private celebrations. The firm manages a large in-house inventory of equipment, including Belgian chocolate fountains, 360-degree photo booths, retro arcade games, and heated igloo domes. All installations are managed and operated on-site by professional, uniformed staff.

Pros

• Large in-house stock of arcade games, photo booths, and event props
• Uniformed, professional staff manage the equipment on site
• Strong track record in coordinating corporate functions for major brands
• Responsive and clear communication throughout the planning phase

“100% recommend these guys, they are professional and have a high attention to detail, I organised a surprise 30th for my wife and they always messaged to check I could speak before contacting. On the day they arrived and set it up quickly and professionally all lads were wearing MPE uniform and were polite and courteous to neighbours, they had to change time of delivery but was contacted to be advised of this and they stuck to the changed time, I hired the 6x6 igloo and wow: what an impact it had on all the guests. I am sure these guys will get some additional business from it, they certainly will be getting a call next time I am arranging any party’s excellent from start to finish. Thank you.”

• R P, Google review

“We had a fabulous party with thanks to Midlands Premier Events. Quick responses, easy to organise, good price. The lady that manned the photo booth was lovely. All round great experience. Would highly recommend.”

• Chloe Bussell, Google review

Sugarnfame

Phone: +44 7983 716312

Business hours:

• Monday to Sunday: Open 24 hours

Website

Sugarnfame is a Birmingham-based event planning company known for incorporating technology and unique interactive elements into private celebrations. Key attractions include the Tower Mirror Booth, which offers interactive games and digital drawing features, and the Mosaic Wall, which aggregates social media uploads and on-site photography into live physical mosaics. In addition to entertainment, the company provides bespoke catering services, ranging from custom pizza stations to dessert bars tailored for events such as Mehndi nights, with a reputation for professional on-site execution.

Pros

• Tech-focused interactive installations and entertainment
• High-quality bespoke catering options
• Professional, punctual, and high-energy staff
• Full-service event coordination
• High level of customisation for themed nights

“Highly recommend this company! Not only did I get 100% great customer service, the food, the set up and the constant support on the day left me speechless. All my guests loved the experience. I’m still getting messages saying the party was amazing and the pizza stand was epic the cookie dough was the best they’ve ever had. Need another occasion to book these guys. 10/10”

• Irsa Shaheen, Google review

“We hired Sugarnfame for my mum’s party and couldn’t be happier with the service! The food was absolutely amazing - our guests couldn’t stop talking about how delicious everything was. The team was professional, punctual, and brought a great energy to the event. May Allah put barakah in your business and grant you continued success: Ameen. We truly appreciate the effort and excellence you brought, and we’ll definitely be booking again very soon, In shaa Allah.”

• Ismaeel Hussain, Google review

Birmingham Party Hire

Website

Birmingham Party Hire provides event management, planning and equipment for private celebrations, weddings, children’s parties and corporate functions across Birmingham and the West Midlands.

The company describes its service as covering both the planning of a celebration and the supply of the furniture, equipment and decorative elements required to deliver it.

This can be particularly useful where the host wants to reduce the number of separate suppliers involved.

A private client may require tables, chairs, decorative items and party equipment alongside practical help planning the layout and event schedule.

A corporate organiser may need project management, equipment and installation coordinated through one provider.

The company has experience with intimate gatherings and larger Asian wedding celebrations involving several hundred guests.

Its service can therefore be adapted according to the scale and cultural requirements of the event.

For children’s celebrations, Birmingham Party Hire can provide equipment and practical event support rather than requiring parents to source every item independently.

Birthday and family-party services can also be combined with furniture, venue equipment and decorative hire.

Corporate planning may involve staff celebrations, business parties and other company functions.

The event manager can help identify the required equipment and coordinate delivery and setup around the venue’s access arrangements.

Hosts should provide accurate guest numbers, venue details and event timings when requesting a quotation.

Furniture quantities, transport, installation and collection can change materially as the size and location of the celebration develop.

Services include

• Party planning
• Birthday-party support
• Children’s parties
• Corporate party planning
• Wedding-party equipment
• Table and chair hire
• Event furniture
• Party equipment
• Decorative hire
• Delivery and installation
• Large celebration support
• Asian wedding-party equipment
• Private-event management
• Corporate-event project management

Best suited to: Hosts wanting practical planning, furniture and party equipment coordinated through one Birmingham supplier.

Pros

• Birmingham and West Midlands coverage
• Combines event planning with party hire
• Supports private and corporate celebrations
• Provides tables, chairs and event equipment
• Experience with small and large guest numbers
• Supports children’s parties and birthdays
• Relevant experience with large Asian celebrations
• Project-management support for corporate events
• Broad all-in-one supply model

ASA Events Management & Consultancy Specialists

Phone: +44 121 270 5548

Business hours:

• Contact the Birmingham office for consultation availability

Website

ASA Events Management & Consultancy Specialists is a Birmingham-based planning and production company delivering private celebrations, weddings, corporate functions, product launches and social events.

Its service extends from consultation and initial concept development through planning, execution and on-site coordination.

This makes the company suitable for clients who require broader management rather than décor or entertainment alone.

For a private celebration, ASA can help translate the host’s objectives into a structured event plan.

This can include the overall concept, venue requirements, supplier coordination, styling and running order.

The planner can also act as the central point of contact between the client and the different businesses contributing to the event.

ASA provides wedding and venue-styling services, including support for clients who want the room, tables and decorative elements developed around a consistent visual identity.

Social events can include birthday parties, anniversaries, formal dinners and other private gatherings.

The company’s corporate planning service is structured around the organisation’s brand and the purpose of the function.

Published examples include awards ceremonies, business dinners, corporate anniversaries, networking events, product launches, exhibitions, conferences, trade shows and team-building activities.

A corporate event may require detailed coordination between the venue, technical suppliers, speakers, caterers and internal stakeholders.

The planner can help create the programme, identify responsibilities and manage delivery through to completion.

Its central Broad Street location gives the team access to many of Birmingham’s hotels, conference venues and entertainment districts.

Services include

• Private-party planning
• Social events
• Birthday and anniversary celebrations
• Wedding planning
• Wedding venue styling
• Corporate parties
• Corporate anniversary events
• Awards banquets and ceremonies
• Business dinners and lunches
• Conferences
• Exhibitions and trade shows
• Product launches
• Networking events
• Press conferences
• Team-building events
• Event consultation
• Event production
• On-site coordination

Best suited to: Private and corporate clients requiring comprehensive planning, styling and event management from concept through to completion.

Pros

• Central Birmingham office
• Full event-planning and execution service
• Private, wedding and corporate capability
• Venue-styling expertise
• Broad corporate-event portfolio
• Supports product launches and conferences
• Tailors corporate events around the client’s brand
• Consultation and planning support
• On-site event coordination
• Suitable for complex multi-supplier events

Blackberry Events

Website

Blackberry Events is a Birmingham-based event-management agency specialising in professionally produced corporate and public-sector events.

The company was established in 2011 and its team brings more than 15 years of experience across conference, awards and event planning.

Its core services include awards ceremonies, conferences, exhibitions, launches, roadshows and corporate celebrations such as summer and Christmas parties.

Blackberry’s work is structured around the purpose and desired outcome of the event.

A corporate celebration may be intended to reward employees, engage clients, raise funds or communicate a strategic message.

Clarifying that purpose helps the agency make decisions concerning the venue, programme, entertainment and guest experience.

For an awards evening, the company can coordinate the programme, production, presenters, entertainment, staging and guest journey.

Awards events require careful timing because catering, speeches, video, lighting and the presentation of individual categories must operate within one coordinated schedule.

Conference and exhibition planning can involve delegate registration, speakers, sponsors, exhibitors, technical production and venue logistics.

Roadshows and launch events may require the same format to be delivered consistently across several locations.

Blackberry also produces corporate summer and Christmas parties.

These events can combine venue sourcing, catering, entertainment and visual production while reflecting the employer’s brand and internal culture.

The company’s experience with corporate and public-sector organisations may particularly suit clients requiring structured project management, formal procurement and communication with several stakeholders.

Services include

• Corporate-party planning
• Christmas parties
• Summer parties
• Awards ceremonies
• Gala events
• Conferences
• Exhibitions
• Product and service launches
• Roadshows
• Public-sector events
• Event strategy
• Venue coordination
• Supplier management
• Technical production
• Guest and delegate experience
• On-site event delivery

Best suited to: Businesses, public organisations and associations requiring structured corporate event production, awards evenings, conferences or large staff celebrations.

Pros

• Birmingham-based event agency
• Established in 2011
• More than 15 years of team experience
• Strong corporate and public-sector focus
• Awards-ceremony expertise
• Conference and exhibition planning
• Launch and roadshow capability
• Produces corporate Christmas and summer parties
• Purpose-led planning approach
• Suitable for events with multiple stakeholders

What should a party-planning package include?

The content of a package should be agreed in writing before a deposit is paid.

A smaller package may include consultation, entertainment and setup for a fixed period.

A complete service can involve concept development, budgeting, venue sourcing, supplier coordination and management throughout the celebration.

The written agreement should identify:

• The date and location
• Expected guest numbers
• Setup and removal times
• Included décor and equipment
• Entertainment duration
• Catering responsibilities
• Staffing levels
• Travel and delivery costs
• Venue access requirements
• Payment schedule
• Cancellation terms
• Responsibility for damage
• Insurance arrangements
• Overtime charges
• Replacement arrangements if a supplier becomes unavailable

The client should also understand which parts of the concept are bespoke and which depend on items already held within the company’s inventory.

A bespoke structure or printed installation may become non-refundable once production begins.

How early should you book a Birmingham party planner?

A straightforward children’s entertainer or equipment package may be available with relatively short notice outside peak dates.

A full-service planner should normally be approached several months before a large celebration.

Luxury events, cultural celebrations and corporate functions often require a longer planning period because suitable venues and specialist suppliers may be booked well in advance.

Saturday evenings, school holidays, December corporate-party dates and summer wedding periods can be particularly competitive.

Earlier planning provides more choice, but the host should avoid paying deposits before the budget and main priorities are understood.

The planning period should include time for:

• Venue selection
• Design approval
• Supplier quotations
• Catering decisions
• Guest invitations
• Entertainment booking
• Technical checks
• Final guest numbers
• Event schedules
• Venue access confirmation
• Contingency planning

Which Birmingham party planner should you choose?

The appropriate company depends on the age of the guests, scale of the celebration and whether the host needs entertainment, styling, equipment or complete management.

Fairytale Parties is particularly relevant to children’s birthdays, seasonal family events and hosts wanting structured entertainment, face painting, discos or mascots.

Dream Moments Event Design may suit clients planning high-concept luxury celebrations and large cultural or South Asian events requiring extensive visual design.

Midlands Premier Events is a practical choice where interactive entertainment is central to the celebration.

Its in-house equipment can support birthdays, corporate events and other gatherings requiring photo booths, arcade games, chocolate fountains or igloo installations.

Sugarnfame combines interactive technology with bespoke catering and event coordination.

It may suit milestone parties, Mehndi celebrations and other private events where the host wants food and guest entertainment developed as one experience.

Birmingham Party Hire may be appropriate where the host needs furniture, equipment and practical planning through one provider.

ASA Events Management & Consultancy Specialists offers a broader full-service option for private celebrations, weddings and corporate functions requiring structured planning and on-site coordination.

Blackberry Events is principally suited to companies, associations and public organisations planning awards evenings, conferences, exhibitions, launches or large staff celebrations.

Before appointing a planner, the host should ask to see examples of events similar in scale and style to the proposed celebration.

A company experienced in small children’s parties may not be structured for a conference or gala dinner.

A large corporate agency may not provide the intimate entertainment-led format required for a child’s birthday.

The client should also establish who will manage the event on the day.

The individual conducting the initial consultation may not necessarily attend the celebration.

Where the event depends on several suppliers, one named coordinator should normally hold the final schedule and have authority to resolve practical issues.

Hosts should discuss contingency arrangements for weather, illness, delayed deliveries and technical problems.

Outdoor parties may require shelter, heating, flooring or an alternative indoor arrangement.

Technical entertainment may require backup equipment or sufficient setup time before guests arrive.

Food allergies and accessibility requirements should be communicated early.

The planner should understand whether the venue has step-free access, accessible toilets and suitable space for guests who may need quieter seating or additional support.

The strongest party-planning relationship is one in which the company understands the host’s priorities, explains the true cost clearly and manages the practical details without losing the personality of the celebration.

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